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•Do we list our Dual Member Past Queen's name with our appointments as her appointment is with Athaliah, which is in the area where she now lives? Thanks for your time and patience.
•I have a question-----IF something happened and a Temple folded, what happens to the Club that was affiliated with that Temple? Does the club still function? I am just curious---we are not in danger. Thanks for your help.
•Our Shriners have signed a two year contract with the Elks Club in Selah. The Shriners have included our Temple in their deal with the Elks Club. Our Shrine takes very good care of us and do not require us to pay them any rent. The hotel where we met was becoming too expensive and we never knew what size room we would get. This is a very good move for us. Looking over the Bylaws, it looks like we are supposed to stay in the same City that the Temple was constituted. Selah is like a suburb of Yakima and the Elks Club is only a few miles from Masada Shrine’s business office. We hope to start meeting at the Elks Club in October. What do I need to do to make this possible?
•My Queen would like to have a pink cover on our phone book with a high-heeled shoe and pearls to honor the Supreme Queen. If we do not have our logo on the front page, will this be OK? I cannot find any references in the Manual of Procedures or Supreme Bylaws under Subordinate Temples on this subject. Please advise us. I would appreciate a reply soon as my printer will be returning from vacation. Thanking you in advance for your help.
•As we spoke on the phone, I would like to have you research the procedure on our P-5 legislation in reference to the registration fee for Supreme Session.
•It has come to my attention that a Past Queen (Life Member) that demitted in March 2006 is still participating in the Past Queens’ group. Is this legal?
•We need help with a question. This Temple met and they only had eight members there. We know you need 11 to have a quorum. Present were the Queen, Junior Past Queen, Princess Royal, Princess Tirzah, Princess Recorder and Princess Banker. They want to know how they can pay the bills of the Temple to keep them current. I have read the Supreme Temple Bylaws and Manual of Procedures. The only reference I can find is in Supreme Temple Bylaws Part II Article X Section 4 1. (a) that would fit.
•Our Queen asked me to write a letter regarding the appointment of one of our Past Queens. She said that since we had not voted for this Past Queen to have her Lifetime Membership due to some attendance issues, that she did not meet the criteria for a Supreme Appointment. I did send the letter to the Supreme Princess Recorder, and since we had not heard anything, I emailed her, and she suggested that our Queen wait to make any announcement about appointment until we received the credentials. At this point, I also emailed you yesterday. I also tried to find any specific criteria for a Supreme Appointment in the bylaws, and did not see a specific requirement. Is there a specific requirement for a Supreme Appointment? The Queen and I just want to do what is right! We have discussed the issue further, and feel that this may do more harm to our Temple, then help. I believe a Past Queens who knew about the appointment spoke with the Queen, and feels that due to the attendance issue during this Past Queen’s Junior Past Queen year, the appointment is not deserved. But since I did not see any specific requirement, we have discussed letting it stand. But, once again, we want to do what is right according to the Supreme Temple! Please advise us!
•One of our members was scheduled to be Princess Tirzah for our Temple for 2012. Since she passed away yesterday, we need to know the procedure for replacing her. Princess Badoura has agreed to step up to that position and then we would have the position of Princess Badoura open. How should that procedure be handled?
•There seems to be a question of how information needs to get to members of our Temple, and the Manual of Procedures leaves a question.
•I am seeking a decision on a problem that I am having on confidentiality.
•Our Princess Badoura must resign due to her husband taking a position outside the country. She will give her resignation at our September Session. Should we go ahead and get the Special Dispensation for the Election and Installation and do it at the September Session or wait until October?
•I have a question for you. When I was installed as Princess Recorder it was in December, we did not have an installed Princess Recorder from April until I took over in December. The lady who was doing the job was actually our Princess Badoura at the time but when the then-current Supreme Queen came to our Temple, she told us we could not do that, so I was nominated and installed and I would like to know if our bylaws say the Princess Recorder can do seven years? Are this four months counted as one year or do the years start when the new Queen is installed in April? There are some people who are asking and I would like to know for sure before I say anything.
•It has been brought to my attention that the Past Queens Social Club of our Temple, is not in fact a social gathering as it was intended to be, that said the Club collects dues, and has a checking account. I would like a clarification to this matter so that I may put this subject to bed. My interpretation of a (Past Queens’) social club is just that an informal gathering. But am I to understand that the Past Queens did not come before the Temple and request to form said social club? Do I need to have the Princess Recorder go back in previous minutes and find out whether it was ever brought before and voted on? I just want to make sure of what I can do and make sure I do it right. Thank you for helping me get an answer. I hope this is more concise and can help you to give the right direction to go.
•I need help as I am trying to keep my Temple in order according to Supreme Temple Bylaws. Today, at Session, our Queen read her Supreme Session Report and said it will be published in our Quarterly Bulletin next week. The Legislation adopted by the Supreme Temple in June was not included. I did not say anything in Temple as I could not find my Bylaws in time and the motion to accept this report was already passed. I was told when I confidentially questioned this that we were at one time told that the Queen should not include this in her report. I am now questioning whether my Supreme Temple Bylaws have not been kept up to date. On Page 76, Article V, Section 1, (i) clearly (to me) states that The Queen shall make a Report of Legislation ADOPTED by the Supreme Temple. Please let me know whether I do not have all the changes made to the Supreme Temple Bylaws. There is another reason that I would like to have all the changes as soon as possible as some of my Clubs do not attend Sessions but are interested in changes and look for the report in our October Bulletin.
Do we list our Dual Member Past Queen's name with our appointments as her appointment is with Athaliah, which is in the area where she now lives? Thanks for your time and patience.
“A Dual Member Past Queen may receive a Supreme Appointment in either one of the Temples in which she holds membership, provided she is a member in good standing in both Temples.”
Generally, I had thought that the Supreme Princess Royal makes the designation of which Temple receives the honor. In your Dual Member’s case then, the appointment is with Athaliah Temple No. 114. Both Temples can be named during introductions, although Athaliah would be first. The following is the new language that will be in the new Manual of Procedures when printed later:
If a Supreme Appointee is a Past Queen and holds a Dual Membership and the appointment is made from the Dual Membership Temple, she is introduced giving her name, Temple Name and Number, City and State / Province where she served as Past Queen, title of the appointment and Dual Membership Temple Name and Number, City and State / Province from which the appointment was made.
I have a question-----IF something happened and a Temple folded, what happens to the Club that was affiliated with that Temple? Does the club still function? I am just curious---we are not in danger. Thanks for your help.
Here are the procedures for members of a Temple that is closing:
- The member must first apply for and receive her Permanent Letter of Good Standing from the Supreme Princess Recorder.
- The member should then contact by phone, e-mail, regular mail, the Princess Recorder of the Temple she wishes to affiliate with, to clarify information about the Petition to Affiliate Form, the Temple Affiliation Fee and pro-rated Dues, and any other relevant details about the Temple.
- The member should then mail the Permanent Letter of Good Standing, the Petition to Affiliate Form, ( to be signed by 2 members of the new Temple who will vouch for her), plus a cheque or money order for the Affiliation Fee and the pro-rated Dues for the year.
NOTE: If the member does not know anyone in the new Temple, then the Queen and the Princess Recorder will sign the Petition to Affiliate Form.
- Once the Princess Recorder receives this information, she will either mail out the Dues Card to the newly affiliated member - or - she will have the Dues card available for pickup at the Lady of the Gates Table, if the new member indicates she will be attending the next Session.
NOTE: No Balloting is required nor a Ceremony of Initiation for members who submit a Permanent Letter of Good Standing. The Membership Book may be signed at any time that the new member attends a Session.
ADDITIONAL INFORMATION and COURTESIES
The Queen should be available to welcome each newly affiliated member at the Lady of the Keys station and provide her with the Annual Password.
The Temple Membership Committee should assign a Hostess or Mentor to greet each new member to provide introductions, seating, and general knowledge about the Temple.
The Queen should introduce the new affiliated member(s) as follows:
At the Supreme Queen’s Visit and Ceremony of Initiation: Following the regular introductions of the newly-initiated members.
At the Regular Stated Session: During the first order of New Business
These procedures will be part of the newly revised Manual of Procedures that will be printed later.
The old Club closes when a Temple closes, but the former Club members can ask the new Temple for permission to form a Club under the new Temple. Once they’ve received approval to form a new Club, they can begin to meet and prepare Club Bylaws to be submitted for approval to the new Temple. This has happened before with other Temples that have closed (Macon, Georgia; Regina, Saskatchewan; Cedar Rapids, Iowa). Sometimes, before the old Temple relinquished its Charter, the Temple or Club has set aside some money (with the permission of the Supreme Temple) to hold over for the potential formation of a new Club. That Club would then have working capital to help it become viable under the new Temple.
Our Shriners have signed a two year contract with the Elks Club in Selah. The Shriners have included our Temple in their deal with the Elks Club. Our Shrine takes very good care of us and do not require us to pay them any rent. The hotel where we met was becoming too expensive and we never knew what size room we would get. This is a very good move for us. Looking over the Bylaws, it looks like we are supposed to stay in the same City that the Temple was constituted. Selah is like a suburb of Yakima and the Elks Club is only a few miles from Masada Shrine’s business office. We hope to start meeting at the Elks Club in October. What do I need to do to make this possible?
Regardless of whether or not the Shriners simply included you in their negotiations for a new meeting place, your Temple needs to vote on making the move. This also most likely involves a change to your Temple Bylaws, so have someone prepare a Bylaws amendment motion to be brought up at your next Stated Session. Once the motion is read, the Temple members would need to be notified in writing that a Bylaws change is being considered. With that done, at the Stated Session following the presentation of the Bylaws change, the Temple can vote on the move. Once the approval vote is accomplished, then notify the Supreme Princess Recorder of your new meeting address and town. This process is also described on pages 9 and 10 of the Manual of Procedures. Yes, as stated in the Supreme Temple Bylaws, Part I, Article X, Section 2. Location and Temple Name, a Daughters of the Nile Temple is to officially meet in the city or area where the enabling Shrine Center is located. This Bylaws section deals with the formation of new Temples and that forces newly organized Daughters of the Nile Temples to absolutely only meet in the town where their Shrine Center is located. Once a Temple is established, when a question of meeting place later occurs for any number of reasons, practicality and circumstance and common sense have to apply.
Over time, Shrine Center locations have moved and sometimes left stranded the associated Daughters of the Nile Temple. For example, and I tend to fall back on my own Hatasu Temple experience, Nile Temple Shrine was organized in Seattle proper, so Hatasu Temple always met in Seattle also. Then in the 1960’s, Nile Shrine built their new meeting place in Mountlake Terrace and began meeting there. Their original property was located on the Seattle Center grounds and was taken over by the City of Seattle as part of the 1962 World’s Fair. Regardless, Hatasu Temple continued to meet in Seattle on Capitol Hill until the Scottish Rite Center where they met was demolished and the Scottish Rite moved to new property north of Seattle. Hatasu Temple then met in the Masonic Center in Ballard beginning in approximately 2004 and after only two years voted to move to the Shrine Center in Mountlake Terrace. However, the Temple is still referred to as Hatasu Temple No. 1, Seattle. A Daughters of the Nile Temple will always be referred to by its originating location regardless of how many times it moves to another location. So, your Temple would still be referred to as El Shelom Temple No. 158, Yakima, even if it follows the Shriners to Selah. Additionally, Selah falls into the phrase in the Bylaws that says “or area,” so with your Temple’s vote of approval, you are legally free to make the move.
My Queen would like to have a pink cover on our phone book with a high-heeled shoe and pearls to honor the Supreme Queen. If we do not have our logo on the front page, will this be OK? I cannot find any references in the Manual of Procedures or Supreme Bylaws under Subordinate Temples on this subject. Please advise us. I would appreciate a reply soon as my printer will be returning from vacation. Thanking you in advance for your help.
There are no published rules regarding roster/phone lists, so there is nothing to prevent you from decorating the cover however you wish. However, having said that, do you publish your phone list once or year or every several years? If it extends beyond this year, you would want to leave the cover more generic. I have rosters from most other Temples and not one has any design on the cover other than the Nile emblem. Please let me know about the frequency of publishing.
The phonebook is published yearly, so it should work out well for our Queen. Thanks for the prompt reply.
As we spoke on the phone, I would like to have you research the procedure on our P-5 legislation in reference to the registration fee for Supreme Session.
In my 30 years of working with attorneys and the Moderator of Town Meetings where we also used Robert’s Rules, it was always stated that presented articles (legislation) could be amended within the scope of the article but could not be amended "more than" the posted article. Obviously $60.00 is "more than" the posted legislation. I was not in Session during this debate and vote or I would have brought this up at the time of debate. Now I am questioning the legality of this vote.
I am not questioning whether or not $60.00 is an appropriate amount but the legality of the vote. I feel this should be addressed immediately prior to the Rithmah Supreme Session Committee sending out their Supreme Session packet. If it is found erroneous, I would think it could be declared so and the registration fee reverted to $50.00. Previous actions at Supreme have been declared incorrect and have been corrected.
The Jurisprudence Committee has spent quite a bit of time thinking about and researching the issue you have raised. Additionally, we sought the advice of the Supreme Temple Parliamentarian Nancelyn Ross, Past Supreme Queen, who was appointed by now Supreme Queen Suzie Schumacher at the Semi-annual Board meeting last January held in San Antonio. As you know, the Parliamentarian exists as an advisor, but she does not rule on any business or inquiries. The decision reported in this email is the decision of the Jurisprudence Committee as a whole.
Your question was regarding “the legality of the vote” on the amended Amendment P-5 presented at Supreme Session in Portland.
Final Decision: Amendment P-5 will stand as amended and as adopted by the Delegates at Supreme Session. The result of the adoption of PART I, ARTICLE IV ANNUAL SESSION, Section 3. Registration (a) is that the Registration Fee affective for Supreme Session 2013 is $60.00.
So that you may more fully understand the analytical thinking behind this decision, the following reasons were used to make the determination of legality and to make the decision that the legislation will stand as adopted:
•Granted argument: Under Robert’s Rules of Order (RONR (11th ed.), p. 307, ll. 30-36, and p. 594, ll. 33-35 and p. 595, ll. 1-11, there is no question that the amendment to Amendment P-5 was out of scope.
•However, the ultimate decision put higher priority on the good of the Order and on future planning that reflects positive advancement of the Order.
•There is a timeliness requirement when raising Points of Order – in this case, the legality of the adopted amendment (RONR, p. 250, ll. 18-19 and p. 251, ll. 3-23). It reads: “If a question of order is to be raised, it must be raised promptly at the time the breach occurs.” The second citing discusses exceptions to this rule, but none of the exceptions cited were incurred during any of the Supreme Session legislation. Any Point of Order should have been raised at Supreme Session by any delegate. There are always uncontrollable circumstances that contribute to a Delegate’s absence from a business session. But, since Supreme Session meets only once per year, it is the absentee Delegate’s duty to obtain and review the results of all legislation prior to the next business session. In this case, Amendment P-5 was adopted on June 13th and any Point of Order should have been raised before June 14th.
•There was no Parliamentarian present at Supreme Session. Several members who are well-versed on Parliamentary procedures did approach the Jurisprudence Chairman with questions regarding legislation at hand, but not one made any comment regarding the amendment made to P-5 to increase the Registration Fee above the amount provided to the Delegates through the Previous Notice process. Any questions asked reflected only discussion on the floor regarding payments in Canadian and/or US Dollars. Therefore, this issue is being considered an unfortunate, but innocent mistake. The Delegates voted overwhelmingly (approximately 90+% in favor) to approve this increase in the Registration Fee. Such a vote indicates that no absentee Delegates were affectively denied their rights to oppose the amendment.
•At this point, any action to negate the effect of the legislation could have a negative impact on the 2013 Supreme Session Committee, its potentially expanded financial plans and its adjusted budget. Additionally, to nullify the amendment at this point would confuse the Delegates, would cause a lack of trust and would defeat the Order’s goals for the future. The amendment was adopted with enthusiasm and a sense of teamwork by the Delegates in their ability to financially contribute to the well-being of both the Supreme Temple and the Hostess Temple, Rithmah No. 93. The Delegates are trusting and have faith in the Supreme Temple to work at future planning, keeping in mind the good of the Order and the Delegates’ potential benefits received by attendance at and participation in Supreme Sessions.
I hope this response gives insight into the decision made by the Jurisprudence Committee. Our purpose in any decision is to be genuinely fair to the good intention of the membership and ultimately supportive of the Order so that it may enjoy a healthy future.
It has come to my attention that a Past Queen (Life Member) that demitted in March 2006 is still participating in the Past Queens’ group. Is this legal?
I found in former Jurisprudence Committee (2010) records that the committee had responded to a question similar to this from your Temple. Here is what they said (I am quoting again, but updating the references to the current Supreme Temple Bylaws):
“Response: 2010 Edition page 88. Supreme Temple Bylaws Part II, Subordinate Temples Article XI SPECIAL DIRECTIVES (b) is the reference stating the criteria of a Past Queens’ Group. – A Past Queen shall not be balloted upon, initiated, or excluded from a Past Queens’ Group.
Page 69, Article II LETTER OF GOOD STANDING/DEMIT in the first paragraph – CAUTION: To take a Demit is the final step that will immediately dissolve all membership ties upon the reading and granting of the request during the Stated Session. This Past Queen chose to dissolve ALL member ties.
In the first paragraph above, you have the Past Queen’s criteria for membership. In the second paragraph, details the result of any member taking a Demit, which is a final step in dissolving all duties and further responsibilities in relationship to a Subordinate Temple, Daughters of the Nile.”
Therefore, the Past Queen would no longer have any relationship with Daughters of the Nile. Having said that, I am going to add an “however.” However, it appears that despite the Jurisprudence Committee’s suggestion two years ago that this Past Queen should not be included in the Past Queens’ Group activities, the Past Queens must have a soft spot in their hearts for her since they are continuing to invite her to their functions. I don’t believe I personally know this Past Queen, therefore am simply supposing that she might be of “some” age and having had significant activity with Ramallah Temple and Supreme Temple, it must be out of some respect for prior service and continuing friendship that she is still being invited to and is attending the Past Queen functions. Since we are going to also assume that no Temple business is conducted at the Past Queens’ activities, then nothing confidential to the Temple would be conveyed to this Past Queen that she should not be party to as a non-Nile member. One would want to weigh the value/possible consequence(s) of confronting the Ramallah Past Queens with a statement from the Jurisprudence Committee that this Past Queen not be invited to attend the functions versus simply taking the presumptive position that this continuing participation is the result of an innocent inclusionary kindness extended by them to her as a former member and Past Queen. This kind of falls into the realm of choosing just which battles to fight within a Temple. Only you as the inquirer, or other Past Queens who might take exception to this Past Queen’s inclusion, can decide that the confrontation is worth the consequences. In every action taken, the best decision to initiate an action should be with the hopeful/confident expectation that ultimate good and harmony results. Do that which you can confidently feel would result in continuing Temple harmony.
We need help with a question. This Temple met and they only had eight members there. We know you need 11 to have a quorum. Present were the Queen, Junior Past Queen, Princess Royal, Princess Tirzah, Princess Recorder and Princess Banker. They want to know how they can pay the bills of the Temple to keep them current. I have read the Supreme Temple Bylaws and Manual of Procedures. The only reference I can find is in Supreme Temple Bylaws Part II Article X Section 4 1. (a) that would fit.
There should be a Temple Finance Committee that could approve the bills to be paid. Also, is it not true that the Elective Officers can sign the bills for payment when the Temple is dark? Could the Elective Officers sign off so the Princess Recorder and Princess Banker could pay the bills through normal procedures? Thanks so much for your help. We look forward to hearing from you.
I am going to let the Past Queen from Alabet Temple No. 31, who was assigned by Laura Richardson, Past Supreme Queen, as a member of the Action Team to work as a mentor through an “Action Plan” process, convey this message from the Jurisprudence Committee to the Queen of your Temple. Normally, there is no reason that the Jurisprudence Committee should not be in direct contact with the Queen, Temple or inquirer herself, but since there has been some sensitivity to letters and orders emanating from “Supreme,” I’m going to let this issue get settled through the assistance of the inquiring Past Queen.
The Supreme Temple Bylaws, Protocol, Ritual, Floor Chart, Code of Conduct and Manual of Procedures are all written and revised over time both with the good of the Order in mind and with the assumption that everything functions 100% normally in the local Temples – normally meaning that sufficient Officers/members are in place to hold Stated Sessions and that the Temple members understand that the rules placed in any of those publications are meant as a guideline to be followed and enforced as much as a Temple is able to follow and enforce them. In this day, more and more Temples struggle with declining membership and ability in a given month for sufficient Officers/members to be in attendance in order to hold a fully-sanctioned Stated Session. In your Temple’s case, an insufficient number of Officers/members were in attendance at the July Stated Session in order to meet the requirements of a quorum, so your Temple was unable to meet and transact business.
Despite the inability to hold a Stated Session, the Temple still has obligations to others that involve paying bills for Temple rent and other services to the Temple provided by both members and public/private entities. Regardless of this inability to formally conduct business, the Temple still has the responsibility to make good its financial obligations. If the Temple had been able to meet, then instructions are contained in the Manual of Procedures that cover the process of paying bills, such as having the Finance Committee sign off on them once they’ve determined that the expenditures fall within the parameters of the established and approved Temple annual budget presented to the membership earlier in the Temple year. In your Temple’s case, members of the Finance Committee approved the bills, but there could be no Stated Session. Understanding your Temple’s financial obligations, the members of the Jurisprudence Committee give their permission for your Temple to pay standard bills. If any bills were presented that represent future participation in special project ts or events not previously approved, they should be held until the members can vote on the special expenditures at its August Session. In any event, the action taken now to pay bills should be reported at the August Session.
The Jurisprudence Committee does not have a copy of your Temple’s Bylaws or Standing Rules. However, they would like to suggest to you that the Temple amend their Bylaws, if necessary, to allow the payment of bills or fulfillment of any other obligations in any other ways between Sessions. This can be done in several ways. Sometimes the Executive Committee of the Temple (its Elective Line Officers) are permitted by the Temple to vote on and unanimously approve the payment of bills or to take care of any other urgent business that cannot be delayed until the next Stated Session. Sometimes, just with the approval of the Finance Committee and the awareness of the Queen and other Line Officers, bills can be paid when presented between Sessions or after Sessions that could not be held due to the inability to provide a quorum. I will include several examples of other Temple Bylaws that address such situations. They are as follows:
“Between Sessions, if necessity arises, entertainment or projects in the name of the Temple may be held, with the approval and under the direction of a committee consisting of the Queen, Princess Royal, Princess Tirzah and Princess Badoura. The entire committee, therefore, must approve expenses incurred, before bills are paid.”
“Bills incurred prior to, but not received for payment, until summer, and bills regularly received in the course of business of the Temple during the summer recess, shall be paid with approval by the Finance Committee.” [This language could be changed to “between Stated Sessions” instead of “summer recess” and any other language can be adopted that fits your Temple circumstances.]
If your Temple has Bylaws or Standing Rules in place that cover the expenditure of funds between Stated Sessions, then when situations arise such as the recent circumstance described, the bills can be paid without waiting until the next Stated Session where a quorum does exist. If your Temple continues to have issues with an inability to muster a quorum regularly, then the Supreme Queen would want to be notified so that she can plan a course of action to assist the Temple further. Now, go ahead and see that the bills presented and approved by the Finance Committee in July are paid. Please let us know if we can be of further assistance to you.
Our Queen asked me to write a letter regarding the appointment of one of our Past Queens. She said that since we had not voted for this Past Queen to have her Lifetime Membership due to some attendance issues, that she did not meet the criteria for a Supreme Appointment. I did send the letter to the Supreme Princess Recorder, and since we had not heard anything, I emailed her, and she suggested that our Queen wait to make any announcement about appointment until we received the credentials. At this point, I also emailed you yesterday. I also tried to find any specific criteria for a Supreme Appointment in the bylaws, and did not see a specific requirement. Is there a specific requirement for a Supreme Appointment? The Queen and I just want to do what is right! We have discussed the issue further, and feel that this may do more harm to our Temple, then help. I believe a Past Queens who knew about the appointment spoke with the Queen, and feels that due to the attendance issue during this Past Queen’s Junior Past Queen year, the appointment is not deserved. But since I did not see any specific requirement, we have discussed letting it stand. But, once again, we want to do what is right according to the Supreme Temple! Please advise us!
It used to be a hard and fast rule that if a Past Queen did not attend and perform the Secret Work at nine Stated Sessions/two Ceremonials she could not be considered for a Supreme Appointment. Historically, at one time it was allowed that Junior Past Queens could have appointments immediately after they finished being Queen. After that one time, the tradition was re-established that all Past Queens had to fulfill the Junior Past Queen year. We get this knowledge from tenured Past Supreme Queens. Beginning in 2008, we began making appointments of Princesses to Supreme Temple Committees and, indeed, to such Supreme Offices as Supreme Princess Musician. This meant that a Princess could hold a Supreme Temple appointment without ever having served as Queen. It was really advancements in the everyday use of technology, and technological expertise and musical ability of the members that drove those first appointments. More often than not, it was not Past Queens who had website or musical experience and expertise, but instead the Ladies of the Household. If we wanted to be current and relevant in the internet informational presentation of our Order to the public (and to our membership) or if a Past Queen musician couldn’t be found, and if we needed to have experienced ladies to do that work, then appointments simply became a possibility for ladies who were not just Past Queens who had completed their Junior Past Queen year.
Additionally, the gift of a Life Membership is a gift of the Temple and there are no rules published by Supreme Temple about what makes a regular member worthy of a Life Membership. The only rule in place affects only those who have served as Queen – that they must complete a year of duties/services as Junior Past Queen. However, the Supreme Temple does not interfere with the Temple’s decision about whether or not a person is awarded the Life Membership. Not all Temples automatically give Past Queens a Life Membership, but many Temples have a tradition of doing so. The following quote is from page 68 of the Supreme Temple Bylaws:
SECTION 5. Life Membership
By a 2/3 vote of those present and voting; a Temple may confer Life Membership upon:
(a) A Past Queen who has accomplished her year of duties/service as Junior Past Queen as defined in PART II, Article V, SECTION 2.
(b) A Member accomplishing special services by promoting goodwill, has extensive out-of-the-ordinary attributes, and has extended herself beyond her Obligation to the Order.
Part (b) is especially subjective.
The Supreme Temple Bylaws also has a reference on page 72 to the requirement that a Past Queen complete that Junior Past Queen year in order to be eligible for a Supreme Temple Appointment:
(b) By virtue of her service as Queen, the Junior Past Queen shall be a Temple Officer. She shall complete her year as Junior Past Queen to be eligible for a Life Membership or Supreme Temple Appointment. 2008
Despite the rules in the Supreme Temple Bylaws, a valid argument exists that if a Princess does not have any requirement to be considered for a Supreme Appointment, does it make complete sense to place a stronger requirement (attending Sessions and performing the Secret Work) on a person who has willingly given her time and energy to serve her Temple as Queen? Perhaps not – and, perhaps these Supreme Temple Bylaws ought to be reconsidered at Supreme Session 2013. However, that’s another subject altogether.
It is the responsibility of the local Temple to make sure Supreme Temple is aware that a Past Queen has not completed her Junior Past Queen year. If the Supreme Princess Recorder is made aware of this incompletion, then she will make note of it in the Supreme Temple Proceedings. If there is no such note in the Proceedings, then a Supreme Princess Royal, whose responsibility it is to make all Supreme Appointments, has no reference to use in her sole decision-making. When a Supreme Princess Royal is preparing to make her appointments, she seeks recommendations from her counterpart Princesses Royal and from the Past Supreme Queens. Sometimes members of the Order write to the Supreme Princess Royal to make recommendations. It is impossible for the Supreme Princess Royal to know each and every member of the Order, much less to know enough about all the members that her choices can in every way be perfect in the eyes of the rest of the membership.
Since the Supreme Queen had no knowledge that the Temple did not give this Past Queen a Life Membership or that they might feel she had not fulfilled the obligations they see written in the Supreme Temple Bylaws in order to deserve an appointment, and because the Supreme Queen might have received recommendations on her behalf, then she made the best decision she had the privilege to make while she was Supreme Princess Royal. You have indicated that the removal of the appointment might do more harm to the Temple than good. You are also now aware that despite rules printed in the Supreme Temple Bylaws, appointments have been made that fall outside the parameters of those rules. In every decision that a Temple or even Supreme Temple makes, hope exists that any action taken puts first and foremost the thought that the action is that which is best for the Temple, the Order and the people involved. The Supreme Queen has suggested that your Temple take a vote on whether or not it believes that this Past Queen should have her Supreme Appointment taken away. They should consider any special circumstances that may have contributed to her inability to attend every Session. They should consider what other things she has done for the good of the Order. Is she still an active and participating member? Does she continue to help with Temple projects and further the work of our Order and philanthropy? Is she a good person with a good heart who is a friend to the Temple members? Would future Queens of your Temple consider that they do not have any obligation to fulfill their Junior Past Queen requirements? Perhaps if they think that, one might ponder how good their intentions are toward the Order altogether.
You and the Queen want to “do what is right according to the Supreme Temple.” The very first bylaw in the Supreme Temple Bylaws says the following:
SECTION 1. The Supreme Temple shall:
(a) Be SUPREME in all matters pertaining to its own organization and work therein.
The Supreme Queen is the first representative of Supreme Temple, both to the membership and to the public. The Supreme Temple Board of Directors stand behind her in her decision that was made with the good of the Order at heart. The Supreme Temple Board of Directors has found no fault in the Supreme Queen’s decision, so your Temple can be assured that the Supreme Queen acted under good and reasonable authority. Unless the Temple feels strongly through their vote that this appointment should be removed from this Past Queen, then the Supreme Queen would stand behind her decision knowing that the Order itself has not been done an injustice. It appears that you held your Temple Session last night, so the first opportunity to visit this issue will be at your next Stated Session in August. If any members seem extremely agitated about the appointment, the Queen can counsel with them to see if this information you have received from me resolves any concerns. If not, then you do need to follow up with the Temple vote in order to let the Supreme Queen know what the wishes of the entire Temple are.
One of our members was scheduled to be Princess Tirzah for our Temple for 2012. Since she passed away yesterday, we need to know the procedure for replacing her. Princess Badoura has agreed to step up to that position and then we would have the position of Princess Badoura open. How should that procedure be handled?
Instructions for Vacancies can be found on page 74 of the Supreme Temple Bylaws, SECTION 6.
1 – You will need to hold a Special Election for the office of Pr. Tirzah. You have stated that your current Princess Tirzah is willing to move up. Just be sure she knows that she does not “have to” move up. If, for instance, she chose to stay as Princess Badoura, then you simply declare the office of Princess Tirzah open and any interested member can run for that position. If, indeed, your Princess Badoura wants to move to Princess Tirzah, then she would get elected at the Special Election and you would also have open for election the position of Princess Badoura. The Supreme Temple Bylaws state this should be done “as soon as possible,” but remember that “as soon as possible” is affected by the individual circumstances of each Temple. So, that might mean the Election/Installation might be at your next Stated Session if you have candidates for the open offices, or you can pro tem the office of Princess Tirzah until you know you have a candidate willing to be elected.
2 – When you know which Stated Session you will hold the Special Election, than procure a dispensation for both Election and Installation from the Supreme Princess Recorder for that date.
3 – When you know the date of the Special Election and Installation, then the members all must be notified in writing (via postal services) some time before that Election/Installation. There is no set time such as 30 days prior or 10 days prior, just some sufficient time prior to that Session so that the members are informed.
4 – For Special Installation, follow the procedures on page 32 of the Manual of Procedures.
5 – You, as Princess Recorder, should notify Supreme Princess Tirzah, Supreme Princess Badoura and Supreme Princess Recorder of the change in Officers since the current Princess Tirzah has passed away and the possibility exists that the present Princess Badoura will move up. When you know the names of the ladies who will hold those offices, then let the Supreme counterparts know those ladies’ information. (This instruction in on page 8, the 2nd to last bullet point, in the Manual of Procedures.) You will also want to update your Temple membership records reflecting the change and addition of offices held. (9th bullet at the top of page 18 of the Manual of Procedures.)
Please let me know if you have any further questions. Best of luck to your Temple in this process. We are sorry to hear of the loss of this officer.
There seems to be a question of how information needs to get to members of our Temple, and the Manual of Procedures leaves a question. On Page 20, Stated Session-Change in Time, Date, Place, it says “Notify all members by Mail.”
Well, we want to know if by putting it in the newsletter that comes out from the Shrine Center is sufficient or do we need to send a separate card or letter to all members? This question has also come up about dues notices, invitations, events we are having. It was even said that I should send late dues notices by email which to do separately would be more time than I have. We have 100 members and have email for 35 so, even if it is by email, the rest would have to receive notice another way. I would like to know how the Jurisprudence Committee feels about this. I have been getting advice from one of our Past Queens who writes to her Supreme Queen, but it is felt that Jurisprudence should give us the answer. We have to change a Session in November, so I need to notify the members in a timely manner.
As is stated on page 20 of the Manual of Procedures, “Notify all members by mail.” is the optimum method to use when informing the members of the Temple that the time, date or place of the Stated Session is going to be changed. Since every member of the Temple has a valid address, then you can be assured that all members have been notified. Legally, notification by mail is deemed to have occurred on the date the notice is stamped by the post office. This means that in the rare case a member does not actually receive the notification paper, the Temple has done its best to publish the notification.
Notification by mail effectively means “in writing.” Therefore, if there is another method whereby ALL members can receive the information, that/those methods can also be used. In order to know whether or not all members would receive the notification, you would need to be able to answer positively that all members receive communications by these other methods:
1 – Does the Shrine Center newsletter go to all of your Temple members, or just to those who have a Shriner relative? If the answer is yes, then that method can be used. If the answer is no, then that method cannot be used.
2 – Do all members have email addresses? You have already indicated that only 35 of the 100 members have email. This means that the email method cannot be used, except in the case of emergency (snow, flood, fire, other weather conditions or viability of the meeting place) and then a phone tree can also be used. Permission for phone or email communications used in an emergency can be found in the Supreme Temple Bylaws, Part II Subordinate Temples, Article VI Subordinate Temple Session, Section 1 Stated Sessions (g) (Page 82) which reads: “In the event of an emergency or any extenuating circumstance, the membership shall be notified of the cancellation and rescheduling of the Stated Session by a telephone committee or by the most efficient contingency plan available.”
All communications from the Temple (dues notices, invitations, events) must also go out to all members. The notice of dues can be included in a Temple newsletter, but individual notices to members in arrears of their dues need to have individual communications.
Do you have regularly published Temple newsletters? If so, that is a good method to combine several different notices in one document. With good advance planning, notices of upcoming events (including changed of time, date or place of Stated Sessions) can then be included in the newsletter.
I am seeking a decision on a problem that I am having on confidentiality. In May, I received the Temple bulletin and, because I am visually impaired, I cannot read the bulletin. I called a friend in a neighboring community and asked her to tell me if there was anything that I needed to know. She said it was a message from the new Queen, her schedule, and her appointments. She also stated that the bulletin is a confidential bulletin and includes a Supreme Directive. It stated, “All text enclosed within this roster belongs to a Daughters of the Nile member and she has received this publication in good faith and understands no information may be made available to non-members of the Order. It is compulsory to treat this publication as strictly CONFIDENTIAL. Under no circumstances may a member circulate any of the enclosed text or request members to use the enclosed text for business, political or any other purpose. Violation of these values shall be considered a breach of the Order and the member is subject to the Code of Conduct.” . . . . Supreme Temple Directive.
I have attached a copy of the bulletin for your review. Does it contain such information that would require it to be classified as confidential? I believe that only that material in the Ritual and the directories would be considered classified. I must mention that the bulletin came through the U.S. mail folded and only taped closed. If they believe that to be confidential, it should have been put in a secure envelope. I had been told to just have my son or grandson read the bulletin to me, but neither qualified as a Daughter or a member and would be a gross violation of the Supreme Directive. If you agree that the bulletin is confidential, the Temples should be instructed to mail the bulletins in an envelope. I understand that many of the Temples are sending the bulletins via email. I know the reason is to save money on mailing costs, but I do not believe that to be a secure transmission.
I feel that the bulletin is like a newspaper with dates for events and information for the Temple business which is to be sent to members who cannot attend the meetings for whatever their reason. As a Contract Negotiator, I was instructed in Contract Law, and my instructor stated that, “If the law was written and was not enforced, it was no better than the paper it was written on.”
I know that you will rule justly with the best interest of all members, including those of us that are visually impaired. I need to be a fully functioning member. My family history goes back to 1927 when my mother was initiated. Since then, four generations of ladies have been Daughters. I respectfully request your opinion on this matter.
Thank you for the letter you sent to me inquiring about the possibility of having someone outside of the Daughters of the Nile organization read Nile materials to you since you are visually impaired. I am glad that you asked this question because the subject actually came up at the Annual Meeting of the Supreme Temple Board of Directors held in June 2012 in Portland, Oregon.
When examining any of the laws of Daughters of the Nile, it is important to understand the context of the laws and the original intent of the language if it is possible to know. I believe that this section of the Manual of Procedures that instructs the Temples to place the language annually in their rosters and newsletters was intended to dissuade anyone from sharing names, addresses, phone numbers and email addresses with people outside of the organization who might have political or business purposes that are not intrinsic to the internal purposes of members of the Daughters of the Nile.
While the internal affairs of Daughters of the Nile should be treated confidentially, it would be unjust and unusually cruel of the administrative body of Daughters of the Nile to deny any information emanating from either the Supreme Temple or a Subordinate Temple to one of its members, most especially if a member has an impairment and is unable to access the information in any other way than if an assistant of some sort, whether a Nile member or not, could help the member.
With that responsibility in mind, the Board of Directors voted to change the language in the Manual of Procedures (page 34) that refers to the publication rights and responsibilities of the membership. With that vote, the language now reads:
“All the text enclosed within this book/newsletter belongs to a Daughters of the Nile member and she has received this book/newsletter in good faith and understands no information may be made available to non-members of the Order, with the exception of a caregiver.”
Now you can feel confident that you may solicit the assistance of anyone, whether a member or not, to read the publications of either the Supreme Temple or any Subordinate Temple that comes to you. The caregiver is simply considered a non-interested party. I’m sure that anyone you select to assist you would not have subversive motives in mind when they help you out by reading the various materials.
I am returning your Temple newsletter to you so that you may enjoy all of its contents to the fullest. Never hesitate to contact me or any member of the Jurisprudence Committee whenever you have a question, especially when you receive information that just does not seem plausible, fair or considerate of members of Daughters of the Nile. It was delightful to know of your family history with Daughters of the Nile. I know it must be a very special organization to you since, despite your impairment, you are doing all you can to be an active and interested member. Again, please let me know if there are any other questions I can answer at any time. We all appreciate you as a member of this wonderful social and philanthropic Order.
Our Princess Badoura must resign due to her husband taking a position outside the country. She will give her resignation at our September Session. Should we go ahead and get the Special Dispensation for the Election and Installation and do it at the September Session or wait until October?
The first thing the Temple needs to do is to deal with the resignation. The resignation should be written to the Temple and given to you, the Princess Recorder. You will read it under correspondence. This Princess should ask for the Temple’s motion of acceptance on her request to resign. The Queen will bring up the subject during New Business. Someone in the Temple should make a motion to accept the resignation, then a second made, and then a vote taken. The acceptance vote is what is important in an Officer’s resignation. The vote should be recorded in the Minutes.
You will then need to hold a Special Election for the office of Princess Badoura. This office is open for any interested member(s). The Supreme Temple Bylaws state that this should be done “as soon as possible,” but remember that “as soon as possible” is affected by your Temple’s individual circumstances. This might mean that you hold an Election/Installation at the next Stated Session after the resignation is approved if you have a candidate or candidates interested in the position; however, your Queen can have the office filled by a pro tem until a candidate comes along.
When you know at which Stated Session you will hold the Special Election, then procure a dispensation for both Election and Installation from the Supreme Princess Recorder for that date.
When you know the date of the Special Election and Installation, then all of the members of the Temple must be notified in writing (via postal service) some time before that Election/Installation. There is no set time such as 30 days prior or 10 days prior, just some sufficient time period prior to that Session so that the members are informed.
For Special Installation, follow the procedures found on page 32 of the Manual of Procedures.
You, as Princess Recorder, should notify the Supreme Princess Badoura and Supreme Princess Recorder of the change in Officers since the current Princess Badoura is resigning. When you know the name of the lady who will hold the office, then let the Supreme Princess Tirzah and Supreme Princess Recorder know the name and pertinent information about her (contact information). (This instruction is on page 8, the 2nd to last bullet point, in the Manual of Procedures.) You will also want to update your Temple membership records reflecting the change and addition of office held. (9th bullet at the top of page 18 of the Manual of Procedures)
Please let me know if you have further questions. Best of luck as you seek a new officer. It is always a little sad when someone has to resign, but this is an understandable circumstance and can be remedied.
Thank you for the information. I have another question. Our Princess Badoura is the one that will be resigning. We will be having a Ceremonial in September and she will be turning in her resignation in prior to the Session. She is not sure, but she may be able to be at the Ceremonial. Will she be able to sit on the sidelines or will she be required to fill her station?
When the Princess Badoura has her resignation accepted (given that is what is going to happen), it is effective right then, unless she specifies a later date and the Temple accepts the resignation as of that other date. Once the resignation is effective, then she has no obligation to fill the station and she would be entitled to sit on the sidelines.
I have a question for you. When I was installed as Princess Recorder it was in December, we did not have an installed Princess Recorder from April until I took over in December. The lady who was doing the job was actually our Princess Badoura at the time but when the then-current Supreme Queen came to our Temple, she told us we could not do that, so I was nominated and installed and I would like to know if our bylaws say the Princess Recorder can do seven years? Are this four months counted as one year or do the years start when the new Queen is installed in April? There are some people who are asking and I would like to know for sure before I say anything.
It was good to speak with you when I was at your Temple’s Supreme Queen’s visit. It turns out that Robert’s Rules hold the answer for your Temple members with regard to your particular longevity in the office of Princess Recorder. Here is the citing :
“For purposes of determining eligibility to continue in office under such a provision [term limits], an officer who has served more than half a term in an office is considered to have served a full term in that office.” Chapter XVIII Bylaws, Section. 74, pages 574-575 and also Chapter XV, Section 47, page 338, regarding filling of vacancies.
Therefore, since you began your first term in December and served until March, that constitutes only four months of a Temple year. Since that is less than six months, the first term in office does not count as part of the term limits. You have since served five full years and you are serving your sixth year. This means that you are eligible to run for the office for one additional year, which would be your final year of a seven year term limit should you choose to run and should you be elected. Remember too, that you are not compelled to run for the office just to complete the allowed seven years, you only need to run if it is your desire to serve the last year possible.
It has been brought to my attention that the Past Queens Social Club of our Temple, is not in fact a social gathering as it was intended to be, that said the Club collects dues, and has a checking account. I would like a clarification to this matter so that I may put this subject to bed. My interpretation of a (Past Queens’) social club is just that an informal gathering. But am I to understand that the Past Queens did not come before the Temple and request to form said social club? Do I need to have the Princess Recorder go back in previous minutes and find out whether it was ever brought before and voted on? I just want to make sure of what I can do and make sure I do it right. Thank you for helping me get an answer. I hope this is more concise and can help you to give the right direction to go.
There are not so many specifics, but rather an assumption in the Supreme Temple Bylaws and/or Manual of Procedures that Past Queens can form/have a “Group.” The only actual citing is in the Supreme Temple Bylaws Part II, Article XI Special Directives, “(b) A Past Queen shall not be balloted upon, initiated, or excluded from a Past Queens’ Group.”
Essentially, this means that Temples can have, and indeed do have, Past Queens groups. The groups do not have to be approved by the Temple. They may have Standing Rules, but they don’t have Bylaws. There is no reason they cannot collect dues. They may either keep their funds in a bank account or “refrigerator” account (money in a container – sometimes put in the freezer as a disguise, hence the name ? ). Their funds are not included in any obligatory Financial Review of the Temple books and records. So, there is nothing you need to do as Queen to check on the validity of the group as far as its existence being dependent on any action taken at a Stated Session of the Temple.
I need help as I am trying to keep my Temple in order according to Supreme Temple Bylaws. Today, at Session, our Queen read her Supreme Session Report and said it will be published in our Quarterly Bulletin next week. The Legislation adopted by the Supreme Temple in June was not included. I did not say anything in Temple as I could not find my Bylaws in time and the motion to accept this report was already passed. I was told when I confidentially questioned this that we were at one time told that the Queen should not include this in her report. I am now questioning whether my Supreme Temple Bylaws have not been kept up to date. On Page 76, Article V, Section 1, (i) clearly (to me) states that The Queen shall make a Report of Legislation ADOPTED by the Supreme Temple. Please let me know whether I do not have all the changes made to the Supreme Temple Bylaws. There is another reason that I would like to have all the changes as soon as possible as some of my Clubs do not attend Sessions but are interested in changes and look for the report in our October Bulletin.
The Ritual, Bylaws, Protocol and Manual of Procedures will all go to print before long, so all books will be up to date fairly soon. Meanwhile, changes have been made to both the Bylaws and the Manual of Procedures by both legislation and the Board of Directors that are in effect even though the membership does not have the changes in print. Having said that, this is what the Bylaws and the Manual of Procedures has to say about Supreme Session legislation:
Supreme Temple Bylaws:
Part II (page 76), Article V Duties of Officers, Section 1 Queen (i) – “(i) Make a Report of Legislation ADOPTED by the Supreme Temple.”
Manual of Procedures:
Page 1 – August/September, 1st bullet point - The Queen gives a report of Supreme Session including any legislation adopted.
Page 6, 2nd to last bullet point – (this language will differ from your copy) “Make a Report of Legislation ADOPTED by the Supreme Temple at the Stated Session after receipt of the Supreme Temple Jurisprudence Committee’s legislation report or publish the report in a mailing to each member; If the ADOPTED Legislation is published, the Queen shall declare that the Adopted Legislation will be/has been published and the declaration shall be recorded in the Minutes.
Page 23, Order of Business for Stated Sessions, Good of the Order – 2. “Queen's report of Legislation adopted at the Supreme Temple Annual Session;”
Page 34 – Newsletters/Bulletins/Invitations, 4th bullet point – “Legislation adopted at the Supreme Temple Annual Session shall not be quoted until official information has been received from the Office of the Supreme Princess Recorder.”
Your Temple can simply copy the legislation that the Jurisprudence Committee generated and sent to the Temples through the Princess Recorder which was included in the Newsletter to the Temples from the Supreme Princess Recorder.
Those are all of the references and should be sufficient to warrant your inclusion of the Supreme legislation in your newsletter. Your Queen must also report such publication at the next Stated Session.
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